Allstate

Executive Administrative Assistant - Northbrook, IL

Posted on Apr 16 2 views Northbrook, IL


The world isn’t standing still, and neither is Allstate. We’re moving quickly, looking across our businesses and brands and taking bold steps to better serve customers’ evolving needs. That’s why now is an exciting time to join our team. You’ll have opportunities to take risks, challenge the status quo and shape the future for the greater good.

You’ll do all this in an environment of excellence and the highest ethical standards – a place where values such as integrity, inclusive diversity and accountability are paramount. We empower every employee to lead, drive change and give back where they work and live. Our people are our greatest strength, and we work as one team in service of our customers and communities.

Everything we do at Allstate is driven by a shared purpose: to protect people from life’s uncertainties so they can realize their hopes and dreams. For more than 89 years we’ve thrived by staying a step ahead of whatever’s coming next – to give customers peace of mind no matter what changes they face. We acted with conviction to advocate for seat belts, air bags and graduated driving laws. We help give survivors of domestic violence a voice through financial empowerment. We’ve been an industry leader in pricing sophistication, telematics, digital photo claims and, more recently, device and identity protection. We are the Good Hands. We don’t follow the trends. We set them.

Job Summary

We are seeking an experienced Executive Assistant to provide additional support in this fast-paced office. This full-time position would report to the Senior Vice President of Law and Regulation, Allstate Service Businesses. In this support role, you will provide high level administrative skills to a wide range of business tasks. The ideal candidate will be highly organized with excellent communication skills.

Job Description

The following are key responsibilities for the role:


SVP Support:

  • Manage SVP’s calendar. Proactively take responsibility for calendar management
  • Provide complex screening, fielding, prioritizing of inbound communications via telephone, mail, and e-mail to resolve critical issues in a timely manner.
  • Gather background and related materials for internal and external business meetings, client or third-party appointments, conferences and other scheduled events.
  • Provide executive support to SVP across internal stakeholders and executives
  • Support a variety of projects as needed with multi-tasking as necessary. Ability to take initiative, use good judgment, understand deadlines and carry multiple projects through to completion even with much interruption. Ability to work independently under general direction, prioritize work and ask for further clarification when necessary.
  • Create executive summaries regularly to brief leadership on various issues and topics
  • Organize and coordinate all travel arrangements, including company plane, ground transportation and overnight accommodations.

Office Operations:

  • Open, sort, review and organize incoming/outgoing mail and correspondence. Independently distribute as appropriate, draft/compose routine letters and general correspondence (including e-mail) from verbal direction or from knowledge of processes and procedures.
  • Process expenses with a responsibility to budget adherence; review for compliance and coordinate approval of all expenses including processing accounts payable invoices.
  • Assists with Office/HR functions such as personnel moves and updates utilizing Manager Self Service, Talent Connection
  • Desktop Owner for computer equipment, maintains printers and peripherals. Asset Management using ITSM Service Portal.
  • Manage supplies and orders for leader
Knowledge/Skills/Abilities/Experience
  • Prefer 7-10 years of prior experience supporting C-Suite executives
  • Project Management experience extremely preferred
  • Advanced command of Microsoft Office Suite (Word, Excel, PowerPoint)
  • Excellent written, verbal and listening communication skills using pleasant interpersonal skills
  • Influencing skills
  • Ability to work in a fast paces, spantanous enviroment
  • High level of accuracy, attention to detail and ability to proof one's own work as well as the work of others
  • Able to assess work load and re-prioritize as needed, handling multiple task under tight deadlines
  • Maintains an advanced degree of confidentiality and sense of urgency
  • High level understanding of "emotional intelligence" of team mates and environment
  • Ability to think "out of the box" and solutions oriented
  • Ability to work under pressure as well as the ability to deal with interruptions and other unexpected events and make necessary adjustments
  • Ability to interact with all levels of management and staff
  • Knowledge of various company departments and functions

The candidate(s) offered this position will be required to submit to a background investigation, which includes a drug screen.

 

Good Work. Good Life. Good Hands®.


 

As a Fortune 100 company and industry leader, we provide a competitive salary – but that’s just the beginning. Our Total Rewards package also offers benefits like tuition assistance, medical and dental insurance, as well as a robust pension and 401(k). Plus, you’ll have access to a wide variety of programs to help you balance your work and personal life -- including a generous paid time off policy. For a full description of Allstate’s benefits, visit allstate.jobs/benefits/
 

Learn more about life at Allstate. Connect with us on Twitter, Facebook, Instagram and LinkedIn or watch a video.

 

Allstate generally does not sponsor individuals for employment-based visas for this position.


 

Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.

 

For jobs in San Francisco, please click “here” for information regarding the San Francisco Fair Chance Ordinance.
For jobs in Los Angeles, please click “here” for information regarding the Los Angeles Fair Chance Initiative for Hiring Ordinance.

 

To view the “EEO is the Law” poster click “here”. This poster provides information concerning the laws and procedures for filing complaints of violations of the laws with the Office of Federal Contract Compliance Programs

 

To view the FMLA poster, click “here”. This poster summarizing the major provisions of the Family and Medical Leave Act (FMLA) and telling employees how to file a complaint.

 

It is the Company’s policy to employ the best qualified individuals available for all jobs. Therefore, any discriminatory action taken on account of an employee’s ancestry, age, color, disability, genetic information, gender, gender identity, gender expression, sexual and reproductive health decision, marital status, medical condition, military or veteran status, national origin, race (include traits historically associated with race, including, but not limited to, hair texture and protective hairstyles), religion (including religious dress), sex, or sexual orientation that adversely affects an employee's terms or conditions of employment is prohibited. This policy applies to all aspects of the employment relationship, including, but not limited to, hiring, training, salary administration, promotion, job assignment, benefits, discipline, and separation of employment.