Executive Administrative Assistant

Posted on Apr 21 131 views Northbrook, IL

The world isn’t standing still, and neither is Allstate. We’re moving quickly, looking across our businesses and brands and taking bold steps to better serve customers’ evolving needs. That’s why now is an exciting time to join our team. You’ll have opportunities to take risks, challenge the status quo and shape the future for the greater good.

You’ll do all this in an environment of excellence and the highest ethical standards – a place where values such as integrity, inclusive diversity and accountability are paramount. We empower every employee to lead, drive change and give back where they work and live. Our people are our greatest strength, and we work as one team in service of our customers and communities.

Everything we do at Allstate is driven by a shared purpose: to protect people from life’s uncertainties so they can realize their hopes and dreams. For more than 89 years we’ve thrived by staying a step ahead of whatever’s coming next – to give customers peace of mind no matter what changes they face. We acted with conviction to advocate for seat belts, air bags and graduated driving laws. We help give survivors of domestic violence a voice through financial empowerment. We’ve been an industry leader in pricing sophistication, telematics, digital photo claims and, more recently, device and identity protection. We are the Good Hands. We don’t follow the trends. We set them.

Job Description

Allstate Insurance Company is seeking an Executive Administrative Assistant for our office support our Quality Assurance team!

As an Executive Administrative Assistant for the Quality Assurance team you will provide varied administrative support to multiple managers and staff by applying in-depth knowledge of department policy and organization.

Key Responsibilities:

  • Advanced communication skills are required to initiate oral and written response to inquiries regarding routine situations
  • Ability to prioritize work and organize own time
  • Ability to complete a professional document utilizing basic grammar, spelling, and format skills
  • Knowledge of major department/business unit functions
  • Ability to prepare presentations independently
  • Advanced knowledge of required software applications
  • Interaction with executives across multiple departments
  • Management of expenses, budget, and allocations
  • Identify, initiate, recommend, and implement corrective action within workgroup
  • Identify and recommend opportunities for improvement beyond workgroup
  • Handle multiple demands on a continual basis including difficult situations
  • Assimilate, gather, and summarize detailed information for a response/decision
  • Ability to train and lead routine work processes
  • High level of contacts and exposure to confidential information requiring the use of tact and judgment
  • Capable of independent judgment when solving problems on own
  • Organization of the business recovery continuity plan
  • Work under general direction

**This position is not available to California residents**

Job Qualifications

You’re a great Match for this Role if you:

  • Have a High School Diploma or General Education Diploma (GED)
  • Have a minimum of 2 years experience as an Executive Administrative Assistant
  • Possess advanced knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, SharePoint)
  • Have the ability to build relationships and interact with all levels of management and staff
  • Have the ability to manage department expenses, budget, and allocations
  • Possess excellent customer service skills
  • Possess excellent written, verbal and listening communication skills using pleasant interpersonal skills
  • Have the ability to assess your workload and re-prioritize as needed, as well as handle multiple tasks under tight deadlines
  • Have the ability to maintain an advanced degree of confidentiality and sense of urgency
  • Have the ability to work under pressure as well as the adapting to interruptions and other unexpected events and make necessary adjustments
  • Are able to work independently and in team environment
  • Have excellent time management skills
  • Have strong computer, typing and grammar skills

We Offer:

  • A culture of learning where you can expect to develop foundational skills for the future
  • Opportunities for both personal and professional development
  • Leadership teams that are communicative and understanding
  • Impactful work by serving customers and the community in times of need
  • A culture in which you dress for your day
  • Recognition and advancement opportunities
  • Paid Time Off, 401(k) and pension
  • Medical, Dental, and Vision coverage
  • Learn more about Allstate benefits @
  • Company vehicle (vehicle dependent on mileage and area of coverage) and cell phone may be provided based on business need.
Compensation Data

Compensation range for this position is $33,200 - $60,000 per year, based on experience and qualifications.

The candidate(s) offered this position will be required to submit to a background investigation, which includes a drug screen.


Good Work. Good Life. Good Hands®.


As a Fortune 100 company and industry leader, we provide a competitive salary – but that’s just the beginning. Our Total Rewards package also offers benefits like tuition assistance, medical and dental insurance, as well as a robust pension and 401(k). Plus, you’ll have access to a wide variety of programs to help you balance your work and personal life -- including a generous paid time off policy. For a full description of Allstate’s benefits, visit

Learn more about life at Allstate. Connect with us on Twitter, Facebook, Instagram and LinkedIn or watch a video.


Allstate generally does not sponsor individuals for employment-based visas for this position.


Effective July 1, 2014, under Indiana House Enrolled Act (HEA) 1242, it is against public policy of the State of Indiana and a discriminatory practice for an employer to discriminate against a prospective employee on the basis of status as a veteran by refusing to employ an applicant on the basis that they are a veteran of the armed forces of the United States, a member of the Indiana National Guard or a member of a reserve component.


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